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Podcast Producer for creative entrepreneurs
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The Gaffin Creative Experience

podcast production and set up

CONSULTATION

Every podcast project with Gaffin Creative starts with a consultation! Whether you’re prepping for a launch or ready to hand over the responsibilities of podcast production, let’s grab a cup of coffee and hop on a video call. We’ll chat about your vision, what you need to know for planning your podcast, and next steps for a successful launch!

LAUNCH

Let me guess, you absolutely love providing education to your audience, but don’t know where to start when it comes to launching a podcast… that’s where I come in! I thrive on the things that most podcast hosts hate: setting up your podcast hosting platform, sourcing intro/outro music, writing your scripts, editing your first show, creating graphics, and more!

 

production

Podcast production isn’t just about the editing—but don’t worry, I do that too! From the audio editing and show notes, to episode graphics and scheduling. I’ll tailor your podcast production to fit the needs of your show specifically! At the start of our on-going production agreement, we’ll consult on what you’re currently doing, and where you’d like to improve or grow!

FOR POTENTIAL CLIENTS

FREQUENTLY ASKED QUESTIONS

Will you chat with me to ensure we’re a good fit for podcast management and production?

Absolutely! Once you inquire, I’ll send over a brochure of my services and packages, along with a link to schedule a consultation with me!

How long does it take to launch a podcast with you?

Typically, my clients average about 5 weeks from inquiry to launch, but my schedules are flexible! I’ve had clients launch in under two weeks! I do prefer to keep our launch timeline under two months.

Can you handle everything as my podcast manager?

Of course! My most popular podcast package is for hosts that only want to hit the record button! We’ll meet on a monthly basis to connect on potential guests or topics, I’ll handle scheduling, and all you need to do is hit the record button! From there, I can manage post production, guest communication, graphics, marketing, and more!

Can you build a custom package to fit my needs?

Yes, if you’re working with a budget, let’s chat about the most important things you’d like to hand off.

How do I record remote interviews online?

There are many programs to record a remote interview including Zoom, Zencastr, Riverside, and Squadcast.


What equipment do I need for recording my podcast?

While there are dozens of options for equipment, I typically recommend a simple set up that I use myself! You can see the full list here!


How can I make my podcast accessible?

Accessibility is so important to me and my business. You can make your podcast accessible by offering transcriptions (via Rev) of your show in your online show notes. When working with me, I can manage that service, along with uploading them to your website!

What categories should I list my podcast as?

While most of my clients are creative entrepreneurs who categorize their podcast as Business, Entrepreneurship, and Marketing, you can select your preferred categories here.

 

YOUR PODCASTING

TOOLS & PROGRAMS

With podcasting comes a few tools you’ll need for producing, hosting, marketing, and managing.

Check out my favorite tools* below! *Affiliate links included.

ACAST

Podcast Hosting

Honeybook

Contracts & Invoicing

FLODESK

Email Marketing

 

WAVVE

Audio Graphic Soundbytes

FREE WORKSHEET

Write Your Intro, Outro, & Trailer

When planning your podcast, first you’ll want to work on your trailer to help your potential listeners know what to expect from your show before they subscribe! This could include a variety of things, but in this worksheet, I’m highlighting the necessities!

Additionally, you’ll want to script the intro and outro for your podcast! You can use this free worksheet to start working on the details for each item!

FOR BEGINNERS

PODCAST RESOURCE HUB

5 Simple Ways to Improve SEO for Your Podcast Show Notes

One of the best ways to help grow your website traffic, along with your podcast listenership, is through Search Engine Optimization (SEO). Improving your SEO simply means that you are increasing your ‘searchability’ organically within Google. You can improve the...

Why Your Podcast Needs a Trailer

Want to build your podcast audience before you even launch? One major way to attract an audience is through a podcast trailer.  Like the trailer you might see for a movie, this short synopsis of your content will encourage listeners to engage with your podcast. Maybe...

How to Get Featured on Apple Podcasts’ New & Noteworthy

Apple Podcasts is one of the most popular podcast players today. Within the platform, Apple curates a selection of what is called “New & Noteworthy” podcasts, just as the name suggests, these are new shows that Apple sees as noteworthy. Getting featured here is a...

Contracts & Templates

Get Legal with Your podcast

Podcasting is all fun and games, right? Well sure, but it’s important to stay legal whether you’re hosting your podcast for fun or business! Having a podcast guest agreement ensures you and your guests are on the same page with how your podcast is managed from the conversation and editing to the promotion and their role in the overall project! My friend, Paige Griffith of The Legal Paige, sells the perfect agreement you’ll need for when you start bringing guests on your show! 

The link below includes an affiliate link to Paige’s shop, when you support our small businesses, I’ll earn a commission on the purchase.

CLOCKING IN WITH HAYLEE GAFFIN
RECENT EPISODES

Episode 003: Tax Prep for Entrepreneurs

We're quickly approaching that time of the year, when taxes begin to really stress us out. As an entrepreneur, tax time can be even more overwhelming if you're not doing to work on the front end to prep for tax time. In this episode of Clocking In, I'm sharing the...

Episode 002: How to Use a Podcast in Your Business

Are you thinking about starting a podcast for your business, but are stuck on how to truly use it as a tool in your business (or even your profession)? In this episode of Clocking In, I'm sharing a few potential ways you can use a podcast to serve your audience, grow...

Episode 001: 5 Lessons My Mom Taught Me About Money

Does money stress you out? I feel ya! Finances, budgeting, and retirement are never fun to think about, but taking control over them will empower you to have so much freedom from that stress. In this first episode of Clocking In, I'm throwing it back to my childhood...

PODCAST LOVE

MY PRODUCTION WORK IN ACTION

Let’s Connect


Chattanooga, TN
423.309.3508
hayleegaffin@gmail.com