Podcast Producer for creative entrepreneurs
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Podcast services

podcast producer & Strategist


Let me guess, you absolutely love providing education to your audience, but don’t know where to start when it comes to launching a podcast… that’s where I come in! I thrive on the things that most podcast hosts hate: setting up your podcast hosting platform, sourcing intro/outro music, writing your scripts, editing your first show, creating graphics, and more!

Packages range from $200 to $1,200.


Podcast production isn’t just about the editing—but don’t worry, I do that too! From the audio editing and show notes, to episode graphics and scheduling. I’ll tailor your podcast production to fit the needs of your show specifically! At the start of our on-going production agreement, we’ll consult on what you’re currently doing, and where you’d like to improve or grow!

Starting at $650/month.



COACHING & COnsulting

Whether you’re preparing to launch or you have an existing podcast that needs a little guidance, my coaching and consulting services will be customized for your needs! I offer both one time options and ongoing options based on the work your podcast needs! If you’re ready to do more with your podcast and add some strategy, let’s start here!

Starting at $350.


WEBSITE for show notes

Your podcast needs a website to house the show notes and resources mentioned in each episode. i’m a firm believer in using your podcast to market your business and drive more traffic to your website. I help podcasters build out the podcast section of their website in WordPress so they’re always able to utilize it in their content and SEO strategy.

Starting at $500.



Your website’s content plays a huge role in your marketing plan, so let’s ensure you’re ranking on Google! With my Search Engine Optimization audit, I’ll review how your full website is currently performing, make content recommendations for your website and podcast, and develop a strategy for your ongoing content efforts based on your business and services.

Starting at $850.



Pinterest is an amazing tool for podcasters to use to drive traffic to their show notes! Let me manage this strategy for just your podcast, or let’s expand this service to include all services and content you’ve created! I’ll handle graphic creation, keyword rich caption writing, scheduling pins, pinning to group boards, using tailwind, and providing monthly reports.

Starting at $400/month.



With the title of podcast host, comes the influx of podcast guest pitches and applications! I can help develop a workflow and manage the applications you receive, along with guest coordination! This service includes communication, outreach, and reminders for guest interviews and episode releases!

Starting at $300/month.




The most successful and consistent podcasts rely on one important tool—project management. With every VIP Podcast Launch, I set up a system and workflow to keep you organized! If you’re not an existing client of mine, but want to get organized, I also offer this as an a la carte service!

Starting at $250. 




Every podcast produced with Gaffin Creative services comes with a standard transcript run through an automated service. If you’re looking to offer more accurate transcriptions for your podcast show notes, you can upgrade to Rev Transcription Services for $1.25 per minute: paid directly to the transcription service.



“Haylee is a dream of a podcast producer. As opposed to many others out there, I can tell from the work she produces that she is listening so attentively and giving each piece of the podcast the attention it deserves. I love how knowledgeable she is, and how easily she can navigate any hiccups that arise in the tech of it all! Most importantly, Haylee has the trait that we all want when growing our teams; she cares as much about your “baby” (your podcast) as you do, and it shows in the quality of her work.”

– Laylee Emadi, host
So, Here’s the Thing Podcast





Guest Agreement via The Legal Paige



7 Things A Podcast Producer Can Do For Your Podcast

7 Things A Podcast Producer Can Do For Your Podcast

All podcast creators know the amount that goes into the production of a podcast! There are so many small yet important details that add up to create a great show. Whether you’re looking to launch or have been podcasting for a while, outsourcing your podcast production...

How Content Batching Can Streamline Your Podcast Creation

How Content Batching Can Streamline Your Podcast Creation

Creating content for your podcast can be the easiest and simultaneously hardest part of running your podcast—that's where content batching helps. Every creator knows that there are days, even weeks, where ideas come easy and pumping out content feels like nothing. But...

How To Cross-Promote Your Content on Your Podcast

How To Cross-Promote Your Content on Your Podcast

A podcast is a great opportunity for entrepreneurs and creatives to build a relationship with their audience. Hosting a podcast can also become a mode of free marketing for yourself. For those who provide a product or service beyond their podcast content, a podcast...

Haylee helped me launch my first season of Becoming Buoyant, a podcast and YouTube channel that empowers, educates, and collects the stories of creative entrepreneurs with chronic illnesses or other health hurdles. She was there to dive in and not only edit the audio, but the video as well! While I was totally capable of doing this editing work on my own, I knew that my time was better spent bringing more clients into my business and serving them well. By trusting in Haylee to edit this content, it saved me hours of time (and dozens of headaches) each week. The final product was always better than expected! I cannot wait to work with Haylee again on my next season. 

– Emilie Steinnman, host
Becoming Buoyant



Will you chat with me to ensure we’re a good fit for podcast management and production?

Absolutely! Once you inquire, I’ll send over a brochure of my services and packages, along with a link to schedule a consultation with me!

How long does it take to launch a podcast with you?

Typically, my clients average about 5 weeks from inquiry to launch, but my schedules are flexible! I’ve had clients launch in under two weeks! I do prefer to keep our launch timeline under two months.

Can you handle everything as my podcast manager?

Of course! My most popular podcast package is for hosts that only want to hit the record button! We’ll meet on a monthly basis to connect on potential guests or topics, I’ll handle scheduling, and all you need to do is hit the record button! From there, I can manage post production, guest communication, graphics, marketing, and more!

Can you build a custom package to fit my needs?

Yes, if you’re working with a budget, let’s chat about the most important things you’d like to hand off.




With podcasting comes a few tools you’ll need for producing, hosting, marketing, and managing.

Check out my favorite tools* below! *Affiliate links included.


Podcast Hosting


Contracts & Invoicing


Email Marketing



Audio Graphic Soundbytes

See my work in action
Clocking in podcast

Episode 020: How We Paid Off Our House in Five Years

Episode 020: How We Paid Off Our House in Five Years

We did it! It's been nearly a year since we paid off our house and I'm sharing some of the details that led to paying off our home and how it's impacted our lives since (especially in the last year)! Listen in as I debunk three common myths people have about paying...

Episode 019: 5 Plugins to Install on Your WordPress Site

Episode 019: 5 Plugins to Install on Your WordPress Site

Are you getting the most out of your wordpress website's functionality? In today's quick 9 minute episode, I'm sharing 5 plugins you should install on your wordpress site! Clocking In with Haylee Gaffin is produced and brought to you by Gaffin Creative, a podcast...

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Chattanooga, TN